A managed AI solution By ReachWorx LLC

AI Call Centers for Businesses

Powerful, Simple, Cost-Effective.See how it works in real-time. Select a number below to try it out.

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Powerful

Like having a full team of receptionists, CSR and sales agents answering and making calls 24/7, 365.

Simple

No complex systems or staff training—just an effortless "done-for-you" system that works for your business.

Cost-Effect

The efficiency and reliability of a round-the-clock call center, at a fraction of the cost.

"Your business doesn't need another software. Your business needs outcomes that matter."

How Much Are Missed Calls Costing Your Business?

The truth: Missed calls are costing you opportunities and driving customers to competitors. But hiring more staff? It's costly, time-consuming, unreliable, and not always an option.

I Want An AI Receptionist

Stop Losing Customers to Missed Calls

There’s a better way: 24/7 AI call handling that makes sure all calls are answered, converting more leads and building stronger customer relationships, leaving you with more time to handle important business.

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How It Works

Book a Free Demo

Schedule a free demo with us to discuss your business needs. We'll assess whether our AI call handling solution is the right fit for your operations.

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Tailored Solution Planning

If we’re a good fit, we’ll gather all the necessary details about your business needs. We’ll learn what kind of call handling solution you need—whether it’s for answering FAQs, booking appointments, or managing more complex queries.

Custom AI Agent Configuration

We will setup a personalized AI call agent in the background, tailored to your specific requirements.

Managed Solution

Once everything is ready, we deply your AI agents to handle inbound and outbound calls, as well as process transfers and requests. No need to learn complicated tools, we setup and manage your AI agents for you.

Turn Conversations Into Conversions

AI-powered call handling, booking, and follow-ups — fully done for you.

Demo

Free

5 days

Experience an AI receptionist for your business for 5 days free of cost.

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✔️ 1 AI receptionist✔️ Inbound answering only with simple hand off✔️ 5 days or 50 minutes included (one-time), whichever completes first✔️ Email notifications from AI receptionist✔️ Temporary phone number✔️ Handles 2 calls at once

Basic

$150

per month

Your personal assisant. Simple answering service for micro-to-small business owners.

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✔️ Answers calls✔️ Screens interruptions✔️ Passes along what matters✔️ Simple transfers✔️ Lead management dashboard✔️ 1 AI receptionist✔️ Handles 4 calls at once✔️ 150 minutes per month included✔️ Overage: $0.20 / minute✔️ 1 free phone number*✔️ Email support (72 hours)✔️ Cancel anytime

Professional

$350

per month

Your front desk. Inbound and outbound coverage, department routing, and task automations for businesses.

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✔️ Answers and makes calls✔️ Routes to departments✔️ Books appointments✔️ One automated outbound campaign (eg. renewals, birthdays, etc.)✔️ One outbound outreach per month (eg. announcements, marketing, etc.)✔️ Updates CRM✔️ Up to 4 AI agents✔️ Handles 8 calls at once✔️ 350 minutes per month included✔️ Overage: $0.16* / minute✔️ Client portal access✔️ 1 free phone number*✔️ Email, phone, text support (same business day)✔️ Cancel anytime

Advanced

Quote

annual contract

Higher volume, complex workflows, or specialized requirements.

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✔️ Customized solution

Satisfaction Guarantee

Start risk-free on the Demo plan for 5 days, then:

✔️ 7-day money-back guarantee on the Basic and Professional plans*

✔️ Evaluate the service with confidence without risk

✔️ No setup fees

✔️ No hidden fees

*Any call minutes or usage consumed are billed and non-refundable

What’s included?

Core capabilities included in every HelloMateAI DFY package. Everything below is built, configured, and managed for you.

Lead Capture & Qualification

Capture caller details and qualifies leads.

Included Free

Human Handoff

Calls are handed off to you or your team based on your criteria to minimize interruptions.

Included Free

New Client Intake

Ask intake questions tailored to your operation.

Included Free

Dedicated Phone Number

Get a dedicated local number — or port your existing business line.

Included Free

Call Summaries & Notifications

Prioritity summaries and notifications sent to you or your team.

Included Free

Call Recording & Transcription

All calls are recorded and transcribed automatically.

Included Free

Integrations

We integrated your CRM and booking tools for you.

Included Free on Professional Plan

Appointment Booking

Book appointments directly into your calendar during the call.

Included Free on Professional Plan

Smart Call Routing & Escalation

Route calls to the right department extension.

Included Free on Professional Plan

Ongoing Optimization & Support

We maintain the system and monitor performance for you.

Included Free on Professional Plan

Compare Your Options

Compare other AI options against HelloMateAI

Compare	Dev AI Platforms	Self-Serve AI Tools	HelloMateAI
Setup	You	You	Done-for-you
Expertise needed	High	Medium	None (provided)
Customization	Full	Limited	Done-for-you
Ongoing maintainance	You	You	Done-for-you
Accountability	You	Shared	Provider

Frequently Asked Questions

Why does HelloMateAI cost more than some AI receptionist tools?

HelloMateAI is not a self-serve software tool. It is a managed AI phone service designed to give you the benefits of AI voice for business without needing to learn another tool. Pricing reflects the hands-on setup, custom call logic aligned to your business workflows, ongoing tuning, monitoring, and direct agency support. You’re paying for outcomes, reliability, and accountability — not just access to an AI tool.

What is an AI Phone Agent and how does it work?

An AI Phone Agent is an intelligent virtual voice agent that answers calls just like a human employee. It can handle both inbound and outbound calls, automate FAQs, provide status updates, take actions, escalate complex calls, and record call data. It integrates with your existing phone system (PBX), CRM, and other platforms.

Will this replace our PBX / IVR?

No — the AI agent integrates with your PBX and can work alongside or in place of existing IVR flows. It can take calls directly or handle specific types of calls while routing others to live agents as needed.

Can the AI transfer calls to human agents?

Yes. The AI can detect when escalation is needed and transfer calls to live agents with full context (caller info, call summary, and relevant data).

Can the system scale to handle surges?

Yes. The AI agent can handle multiple calls simultaneously — no waiting required. The standard limit (voice channels) are in your accompanying proposal. Additional channels can be quoted if requested.

Do spam or wrong-number calls count toward my usage?

Known spam and blocked numbers do not count toward your included usage. If new spam numbers slip through, they can be flagged and excluded going forward. Our goal is to ensure your usage reflects real business conversations, not noise.

Is there a contract or long-term commitment?

HelloMateAI plans are billed monthly. There is no long-term contract required on the selected plans. Only advanced and customized plans may incur an annual contract. You may cancel with advance notice as outlined in your service agreement.

Can I change or upgrade my plan later?

Yes. You can upgrade, downgrade, or adjust your plan as your call volume and automation needs change. Plan changes take effect at the next billing cycle unless otherwise agreed.

Why does HelloMateAI price by minutes instead of per call?

Minute-based pricing reflects actual AI workload and aligns more closely with real usage. It allows flexibility for longer, more valuable conversations without penalizing you for call count alone. This also makes it easier to forecast costs as your automation scales.

How is HelloMateAI worth the investment?

HelloMateAI replaces missed calls, manual follow-ups, and repetitive conversations with consistent automation. It captures leads, qualifies callers, books appointments, and triggers follow-ups automatically — often covering its cost by saving staff time or recovering just a few missed opportunities per month.

Is there a trial or money-back guarantee?

Yes! New clients have 7 days to trial the system for themselves fully. If for some reason you are not happy you will be refunded the monthly managed service fee. All guarantees or evaluation terms are clearly defined in your proposal or service agreement.

Do you offer custom or high-volume plans?

Yes. For businesses with higher call volume, multiple locations, or complex workflows, we offer custom pricing and tailored automation setups. Contact us to discuss your requirements.

Let's Get AI Agents Working For Your Business!

Ready to take your business to the next level?Feel free to book a free demo to get started.

Registered Office:
ReachWorx LLC, 30 North Gould Street, Suite R, Sheridan, WY 82801, US
[email protected]